***       SEA  GLASS  and  COASTAL   ARTS     ***
HOLIDAY  BAZAAR
Vendor Registration InformationOverview

We are excited to offer you the opportunity to sell your Sea Glass and Coastal artworks during the weekend of the 2011 International Beachcombing Conference.  Vendors will also be located at the Virden Center, adjacent to conference lecture rooms and cafeteria.
Although the conference involves morning field trips and afternoon lectures and workshops, there will still be ample time for participants to “shop” at the Bazaar booths. In addition, the Holiday Beach Bazaar will also be open to members of the general public on Saturday and Sunday.
Our pre-holiday timing should be optimal for sales and this year we have a great deal of lead-time to advertise it. The one-of-its-kind gathering, the proximity to the holiday season, and the publicity surrounding it should attract many customers. In addition, space permitting and as long as your booth is manned, vendors are also welcome to attend conference lectures and presentations. Because of space limitations and author tables, we can only accept about 10 vendors and seek a mix of sea glass, shell, and coastal artworks and utilitarian items.

Fees

Two chairs, an eight-foot table, and electricity will be provided to all vendors. Vendors are expected to furnish their own tablecloths, power strips and extension cords. Fees are $250 for a 3.5-day rental beginning on
Thursday evening (optional) from 5 - 7, then Friday through Sunday.

(Tentative) Vendor Schedule                              
Thursday, 11/3 (optional)
 
Set-up: 3 pm – 5 pm
Sales 5 pm - 7 pm
(closed to public)

Friday, 11/4 and Sat. 11/5
Set-up: 7 am - 9 am
Sales: 10 am - 6 pm
(open to public

)Sat. 11/5
Set-up: 7 am - 9 am
Sales: 10 am - 6 pm
(open to public)

Sunday, 11/6
Sales: 10 am - 4 pm
(open to public)
Pack-up: 4 pm - 6 pm

The artist or a representative must be present in the booth during the “open” hours of each day. Although doors will be locked Thursday, Friday, and Saturday evening and vendors can leave their merchandise there, conference staff will not be held responsible for lost, stolen or damaged goods; hence, vendors are encouraged to remove valuables Thursday, Friday and Saturday nights. On Sunday, vendors are asked to refrain from packing up their merchandise until after 4:00 pm and are responsible for the complete removal and disposal of all material and trash from their booth space. 

Application Procedure
Vendor applications must be accompanied by 3 photos, or a sample of the goods to be sold at the Bazaar to determine quality and if the merchandise is primarily beach-and maritime-related. At least 75% of goods sold must be coastal-themed and all merchandise must be handmade or personally designed arts and craft items not created from store-bought molds, pre-manufactured components or kits. Sea glass jewelry must be original sea or beach glass and not twice-tossed, tumbled or fake glass. Vendors are not permitted to sell items made from endangered marine life such as Black Coral, Turtle Shell or rare, exotic shells. In the spirit of the conferences goals, we hope all vendors will consciously make an effort to sell items made from renewable resources and produced from and with environmentally friendly materials. 

Vendor applications will be reviewed and accepted until Friday, October 15, 2011 or until we have received the quota of spaces available. Applications received after that will be accepted space permitting.

Please download the application form below and mail it along with accompanying materials to

The International Beachcombing Conference
P.O. Box 383341, Waikoloa, HI. 96738.

Alternatively you can scan and email your application to:

beacombingconference@gmail.com

Once your application has been received, you will receive an email confirmation within 10 business days.

VENDOR APPLICATION FORM (click to download)

All vendors are required to collect their own Delaware sales tax and have a current sales tax ID number. 

Visit:  http://revenue.delaware.gov/services/BusServices.shtml 

For specific questions regarding the Sea Glass and Coastal Arts Holiday Bazaar, contact: Jay Taylor 302-645-4110 hjtaylor@udel.com