For Vendors
*** SEA GLASS and COASTAL ARTS ***
HOLIDAY BAZAAR
REGISTRATION begins
AUGUST 14Th!
Overview
We are excited to offer you the opportunity to sell your Sea Glass and Coastal artworks during the weekend of the 2010 International Beachcombing Conference. Vendors will also be located at the Virden Center, adjacent to conference lecture rooms and cafeteria.
Although the conference involves morning lectures and panel discussions and afternoon field trips and workshops, there will be ample time for participants to “shop” at the Bazaar sites. In addition, the Holiday Beach Bazaar will also be open at no charge to members of the general public on Saturday and Sunday.
Our pre-holiday timing should be optimal for sales. This one-of-its-kind gathering, and the publicity surrounding it, should attract many customers. To maximize turnout at both the conference and the Bazaar, extensive local, regional and national pre-event media coverage is planned.
Fees
Two chairs, an eight foot table, and electricity will be provided to all vendors. Vendors are expected to furnish their own table cloths, power strips and extension cords. Fees are $195 for a 2.5 day rental beginning on Friday evening (optional) from 5 - 10, then Saturday and Sunday from 9-6 and 10-4 respectively.
Vendor
Schedule
Friday, Nov. 12 (optional)
2:00 pm - 5:00 pm SET UP
5:00 pm - 9:30 pm SALES
Saturday Nov 13th.
7:00 am – 9:00 am
SET UP
9:00 am
– 5:00 pm BAZAAR OPEN TO THE
PUBLIC
5:00 pm
- 6:00 pm – PACK UP (optional)
Sunday Nov 14th.
8:00 am – 10:00 am
SET UP
10:00 am –
4:00 pm BAZAAR OPEN TO
THE PUBLIC
4:00pm – 6:00 pm –
PACK UP & CLEAN UP
The artist or representative must be present in the booth during the “open” hours of each day. Although doors will be locked Saturday evening and vendors can leave their merchandise there, conference staff will not be held responsible for lost, stolen or damaged goods; hence, vendors are encouraged to remove valuables Friday and Saturday night. On Sunday, vendors are asked to refrain from packing up their merchandise until after 5:00 pm and are responsible for the complete removal and disposal of all material and trash from their booth space.
Application Procedure
Vendor applications must be accompanied by 3 photos, or a sample of the goods to be sold at the Bazaar to determine quality and if the merchandise is primarily beach- and maritime-related. At least 75% of goods sold must be coastal-themed and all merchandise must be handmade or personally designed arts and craft items not created from store-bought molds, pre-manufactured components or kits. Vendors are not permitted to sell items made from endangered animals, for example Black Coral, Turtle Shell or rare, exotic shells. In the spirit of the conferences goals, we hope all vendors will consciously make an effort to sell items made from renewable resources and produced from environmentally-friendly materials.
Vendor
applications will be reviewed and accepted
until Friday, October 15, 2009 or until we have received the
quota of spaces available. Applications received after that will be
accepted space permitting.
Please download the application form below and mail it along with accompanying materials to IBC Committee, P.O. Box 5939, Annapolis, MD 21403.
Alternatively you can scan and email your application to craigbeacombingconference@gmail.com.
Once your application has been received, you will receive an email confirmation within 5 business days.
All vendors are required to collect their own Delaware sales tax and have a current sales tax ID number. Visit: http://revenue.delaware.gov/services/BusServices.shtml
For specific questions regarding the Sea Glass and Coastal Arts Holiday Bazaar, contact:
Patrice Craig
craig@beachcombingconferece.com