For Vendors
REGISTRATION IS NOW CLOSED!
Overview
We are excited to offer you the opportunity to sell your artworks during the weekend of the 2009 International Beachcombing Conference during the Holiday Beach Bazaar held at the Bay Ridge Pool House, adjacent to the Chesapeake Bay Foundation’s Phillip Merrill Center in Annapolis, MD. Additional space has been secured for overflow at the Bay Ridge Marina Clubhouse located 1.5 miles from the Conference site. Advertising, signs and fliers will direct customers to both sites. Map of Conference and Bazaar locations
Conference speakers include award-winning authors, nationally recognized academics, environmentalists, oceanographers, and beachcombers specializing in sea glass, fossils, stones and shells. The conference involves morning lectures and panel discussions and afternoon field trips and workshops. There will be ample time for participants to “shop” at the Bazaar sites. In addition, the Holiday Beach Bazaar will also be open to members of the general public.
Our pre-holiday timing should be optimal for your sales. This first-of-its-kind gathering, and the publicity surrounding it, will bring you many customers. To maximize turnout at both the conference and the Bazaar, we are planning extensive local, regional and national pre-event media coverage.
Fees
Two chairs and electricity will be provided to all vendors. In addition, both sites have a sink and refrigerator for storing drinks and food. Vendors are expected to furnish their own table cloths, power strips and extension cords.
Proceeds from
vendor registration fees will be
donated to the
Chesapeake Bay Foundation and to We Care and Friends, a local
organization working with people in need.
Fees are based on 2 day rental from 8am - 5pm both days.
| Bay Ridge Pool House | Marina Clubhouse | |
| 8 feet space | $170 | $140 |
| 6 feet space | $150 | $120 |
Vendor
Schedule
Saturday Nov 7th.
8:00 am – 10:00 am
SET UP
10:00 am
– 5:00 pm BAZAAR OPEN TO THE
PUBLIC
5:00 pm
- 6:00 pm – PACK UP (optional)
Sunday Nov 8th.
9:00 am – 10:00 am
SET UP
10:00am –
5:00 pm BAZAAR OPEN TO
THE PUBLIC
5:00pm – 7:00 pm –
PACK UP & CLEAN UP
The artist or representative must be present in the booth during the “open” hours of 10 am-5 pm each day. Although doors will be locked Saturday evening and vendors can leave their merchandise there, conference staff will not be held responsible for lost, stolen or damaged goods; hence, vendors are encouraged to remove valuables Saturday night. On Sunday, vendors are asked to refrain from packing up their merchandise until after 5:00 pm and are responsible for the complete removal and disposal of all material and trash from their booth space.
Application Procedure
Vendor applications must be accompanied by 3 photos, or a sample of the goods to be sold at the Bazaar to determine quality and if the merchandise is primarily beach- and maritime-related. At least 50% of goods sold must be coastal-themed and all merchandise must be handmade or personally designed arts and craft items that are not created from store-bought molds, pre-manufactured components or kits. Vendors are not permitted to sell items made from endangered animals, for example Black Coral or Turtle Shell. In the spirit of the conferences goals, we hope all vendors will consciously make an effort to sell items made from renewable resources and produced from environmentally friendly materials.
Vendor
applications will be reviewed and accepted
until
Monday,
September 28, 2009. Applications received after that will be
only
accepted space permitting.
Please download the application form below and mail it along with accompanying materials to Claire Hudson, The Society for Ocean Sciences, 10142 Shelldrake Cir, Damascus, MD 20872.
Alternatively you can scan and email your application to hudson@societyoceansciences.org.
Once your application has been received, you will receive an email confirmation within 5 business days.
All vendors are required to collect their own Maryland 6% sales tax and have a current sales tax ID number. Visit: www.marylandtaxes.com or call 1-800-492-1751 for an application.
For specific
questions regarding the Holiday Beach Bazaar,
contact: hudson@societyoceansciences.org